Privacy Policy

2.1 Personal Information

• Contact Information: Name, email address, phone number
• Demographic Information: Age, institution/organization, location
• Team Information: Team name, team size, team member details
• Project Information: Project title, description, and related materials

2.2 Technical Information

• Device Information: IP address, browser type, operating system
• Usage Data: Website interactions, form submissions, page views
• Cookies: Essential cookies for website functionality

2.3 Competition-Specific Information

• Registration Data: Competition track selection, mini-class preferences
• Submission Materials: Source code, documentation, demo videos
• Judging Feedback: Evaluations and scores from judges

3.1 Primary Purposes

• Competition Administration: Managing registrations, team formation, and event logistics
• Communication: Sending important updates, schedule changes, and announcements
• Judging and Evaluation: Assessing projects and determining winners
• Event Coordination: Organizing sessions, workshops, and networking activities

3.2 Secondary Purposes

• Improvement: Enhancing future events and user experience
• Analytics: Understanding participation patterns and event success
• Marketing: Promoting future events and related opportunities (with consent)
• Legal Compliance: Meeting regulatory and legal obligations

We do not sell, trade, or rent your personal information to third parties.However, we may share your information in the following circumstances:

• Event Partners: With Xerpihan and APKOM Jogja for event coordination
• Service Providers: With trusted third-party services for website hosting, email delivery, and analytics
• Legal Requirements: When required by law or to protect our rights and safety
• Public Recognition: Winners' names and project titles may be publicly announced
• Consent: When you explicitly agree to share specific information

We implement appropriate technical and organizational measures to protect your personal information:

• Encryption: Data transmission and storage are encrypted using industry-standard protocols
• Access Controls: Limited access to personal data on a need-to-know basis
• Regular Audits: Periodic security assessments and vulnerability testing
• Staff Training: Regular training on data protection and privacy best practices
• Incident Response: Procedures for handling data breaches and security incidents

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy:

• Registration Data: Retained for 2 years after the event for administrative purposes
• Project Submissions: Retained for 5 years for portfolio and reference purposes
• Communication Records: Retained for 1 year for customer service purposes
• Analytics Data: Retained for 3 years for improvement and planning purposes
• Legal Records: Retained as required by applicable laws and regulations

After the retention period, your data will be securely deleted or anonymized.

You have the following rights regarding your personal information:

• Access: Request a copy of your personal data and information about how it's used
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal data (subject to legal requirements)
• Portability: Request transfer of your data to another service provider
• Objection: Object to processing of your data for certain purposes
• Withdrawal: Withdraw consent for marketing communications at any time

To exercise these rights, contact us at admin@xerpihan.id

The National Vibe Coding Competition is based in Indonesia, and your data is primarily processed there. However, some of our service providers may be located in other countries.

When data is transferred internationally, we ensure appropriate safeguards are in place to protect your information, including standard contractual clauses and adequacy decisions.

Our website uses essential cookies to provide basic functionality:

• Session Cookies: Temporary cookies that expire when you close your browser
• Functional Cookies: Cookies that remember your preferences and settings
• Analytics Cookies: Cookies that help us understand website usage (with consent)

You can control cookie settings through your browser preferences. Note that disabling certain cookies may affect website functionality.

Our event is open to participants aged 16 and older. We do not knowingly collect personal information from children under 16.

If you are under 18, you must have parental consent to participate, and we may collect limited information about your parent or guardian for consent verification purposes.

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements.

When we make significant changes, we will:

• Notify you via email or website announcement
• Update the "Last Updated" date at the bottom of this policy
• Provide a summary of key changes

Continued participation in the Competition after changes become effective constitutes acceptance of the updated policy.

If you have questions about this Privacy Policy or our data practices, please contact us:

If you believe we have not handled your personal information appropriately, you have the right to lodge a complaint:

• Internal Review: Contact us first to resolve the issue directly
• Regulatory Authority: Contact the Indonesian Data Protection Authority if needed
• Legal Action: Pursue legal remedies as provided by applicable law

We are committed to working with you to resolve any privacy concerns promptly and fairly.

This Privacy Policy is governed by Indonesian law, including the Personal Data Protection Law (UU PDP).

Any disputes arising from this policy will be resolved in accordance with Indonesian law and the jurisdiction of the courts in Yogyakarta, Indonesia.

Effective Date: January 1, 2025

Last Updated: January 1, 2025

This Privacy Policy applies to all participants in the National Vibe Coding Competition 2025 and will remain in effect until updated or replaced.

By participating in the Competition, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and protection of your personal information as described herein.